New Occupier
Change of tenancy form
Please complete all the details below to ensure a smooth transition when moving into, or vacating, a property that was supplied by us. Please note it can take up to 30 days to process your change of tenancy request and we can only process it if you have provided one of the following documents:
Lease/Sub-Lease/Tenancy agreement/Contractual right or licence to use a property
Lease/tenancy surrender/Termination
Sale of a property - A signed and dated copy of the transfer document between the seller/transferor and the buyer/transferee (both parties details completed) should be provided
Invoice - Bill, invoice or receipt for other utilities bill, council tax, brewery, equipment. Must include the company name and address
Title Deeds/Land registry
Mortgage Agreement/Mortgage completion certificate
Bank/Solicitor/Administrators/Landlord ltr - Confirming full details
Death certificate
Business Rates Bills and/or evidence of exemption
Insurance - Includes building or Public Liability Employers
TR1 form
Supporting documentation
Please upload your supporting documentation:
Allowed Types: docdocxjpegjpgpdfpng
FAQs
Why do I need to complete a change of tenancy form?
You’ll have been asked to complete the form or have found the form if you’ve moved in or out of a business premises that we supply. We need the details in the form to close or open your account. If you are moving in or out, we need the details to accurately invoice you for your services. The form also helps us keep an accurate record of the request and on protect your business.
Why do I need to attach supporting evidence?
The evidence helps us keep an accurate record of the request and protect your business. If you enclose a picture or your meter read on the day of the change, it will help us to accurately invoice you should any queries be raised by the landlord, old occupier and new occupier.
Authorised Contact
Please advise if you wish to nominate an authorised contact to be able to discuss your change of tenancy request below
Landlord Details
The Direct Debit guarantee
This guarantee is offered by all banks and building societies that accept instructions to pay by Direct Debit.
If there are any changes to your Direct Debit, we will notify you 3 working days in advance of your account being debited or as otherwise agreed. These changes include the amount, date or frequency of your Direct Debit. If you request Clear Business to collect a payment, confirmation of the amount and date will be given to you at the time of the request.
We always do our best to get it right first time. But if an error is made in the payment of your Direct Debit we'll sort it. You will get a full and immediate refund of the amount paid from your bank or building society.
If you receive a refund you are not entitled to, you must pay it back when Clear Business asks you to.
You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us.
Save up to £120 a year. By paying your bills by Direct Debit, you will avoid the Non-Direct payment charge*, making it cost effective.
It’s a hassle free, convenient way of paying monthly bills on time. Reduce admin time and avoid late-payment charges*.
You’re covered under the Direct Debit Guarantee, if there are any problems.
We’ll let you know the amount that we’ll collect 3 days in advance of the due date giving you time to understand your bill.
Why pay by Direct Debit?
*See our Pricing Schedule, which can be viewed at here.
Declaration
I declare that the information I have provided is correct. I understand that if I provide incomplete or inaccurate information on this form, I may still be held responsible for all payments relating to this site. I can confirm that I have attached the necessary documents for verification purposes.